1.  Introduction

Analie Sàrl (“Analie”, “we”, “us” or “our”) is the data controller responsible for your personal data.

This Privacy Statement explains how we collect, use, store and protect your personal data when:

  • providing services to you or to our clients;

  • you use our website (www.analietax.com); or

  • you otherwise interact with us as part of our business activities.

2.  Personal Data We Collect

We may collect and process personal data including:

  • identity data (such as name, title and identification details);

  • contact data (such as email address, telephone number and address);

  • financial and tax data (such as income, assets, transactions and tax identification numbers);

  • company and ownership data (such as shareholder and director information);

  • communication data (including correspondence and enquiries);

  • technical data (such as IP address, browser type and usage data).

We collect this data directly from you, from your organisation, or from third parties where necessary to provide our services. We may also obtain personal data from third parties such as your employer, counterparties, professional advisers or public sources where necessary to provide our services.

3.  How We Use Your Personal Data

We use your personal data to:

  • provide tax, accounting and advisory services;

  • communicate with you and respond to enquiries;

  • comply with legal and regulatory obligations;

  • manage our business operations and systems;

  • improve our website and services.

We do not use your personal data for marketing purposes.

4.  Legal Basis for Processing

We process your personal data on the following legal bases:

  • performance of a contract – to provide our services;

  • legal obligations – including tax, regulatory and anti-money laundering requirements;

  • legitimate interests – including managing our business, maintaining client relationships, ensuring service quality and protecting our legal rights;

  • consent – where required by law (if applicable in limited circumstances).

5.  Sensitive and Financial Data

In the course of providing our services, we may process sensitive personal data, including financial information, tax identification numbers and, in limited cases, special category data.

Such data is processed only where necessary and in accordance with applicable law, including where required for legal obligations or the establishment, exercise or defence of legal claims.

6.  Data Sharing

We may share your personal data with:

  • service providers and software platforms we use to operate our business;

  • professional advisers;

  • regulatory authorities and public bodies where required by law.

We do not sell your personal data.

7.  Data Storage and International Transfers

Your personal data is stored using secure systems, including document management, practice management, accounting and cloud platforms.

Some of these providers may process data outside the European Economic Area.

Where this occurs, we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent protections in accordance with applicable data protection laws.

8.  Data Retention

We retain personal data only for as long as necessary for the purposes for which it was collected, including:

  • to comply with legal and regulatory obligations (including anti-money laundering requirements);

  • to provide our services;

  • to establish, exercise or defend legal claims.

In practice, this typically means that client and engagement-related data may be retained for up to 10 years, or longer where required by law or justified by legitimate interests.

9.  CCTV / Video Surveillance

We operate video surveillance systems (CCTV) at our premises for security and safety purposes.

CCTV recordings may capture images of individuals entering or present at our premises.

The legal basis for this processing is our legitimate interest in protecting our staff, clients, property and confidential information.

CCTV recordings are not routinely stored or retained. Where recordings are captured, they are automatically overwritten and are retained for no longer than 14 days, unless required for the investigation of an incident or to comply with legal obligations.

Access to CCTV footage is restricted and may be shared with law enforcement or authorities where required.

You have the right to request access to your personal data captured via CCTV, subject to applicable legal limitations.

10.  Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse or alteration.

However, no system can be completely secure, and we cannot guarantee absolute security of data transmitted electronically.

11.  Your Rights

Under applicable data protection law, you have rights including:

  • the right to access your personal data;

  • the right to request correction of inaccurate data;

  • the right to request erasure of data (subject to legal limitations);

  • the right to restrict or object to processing;

  • the right to data portability;

  • the right to lodge a complaint with the Commission nationale pour la protection des données (www.cnpd.lu).

Some of these rights may be limited where we are required to retain data for legal or regulatory reasons.

12.  Automated Decision-Making

We do not carry out automated decision-making or profiling that produces legal or similarly significant effects.

13.  Contact

If you have any questions about this Privacy Statement or how we process your personal data, please contact us:

Analie Sàrl
20, Rue du Village
L-6183 Gonderange
Luxembourg

RCS Luxembourg: B179568
VAT number: LU26324269

Email: info@analietax.com
Website: www.analietax.com

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